GENERAL EXHIBITOR RULES & REGULATIONS

EXHIBITORS
PLEASE READ CAREFULLY
Entry Deadline July 25th for all Departments Except Livestock Deadline (August 5th)

FARM & HOME

Non-perishable (Art, Arts & Crafts, Canned Goods, Holiday, Needlework, & Photography) will be received Saturday, Aug. 10 between 11 a.m.& 6 p.m.   Perishable entries (Field Crops, Horticulture, Honey & Floral—other than Class C) will be received Saturday, Aug. 17 between 3 & 6 p.m.  Class C Floral will be received Wednesday, Aug. 21 between 9:30 a.m. & 12 noon.  The following Creative Cooking entries will be received  - Cookies, Candies, & Bread, Sat. Aug. 17, 12:00 noon—5 p.m.; Cakes, Mon. Aug. 19, 12:00 noon—5 p.m.; Cakes, Mon. Aug. 19, 12:00 noon—1:30 p.m.; Salads & Comfort Food, Tues., Aug. 20, 12:00 noon—1:30 p.m.; Cook of the Year, Wed., Aug., 21, 12:00 noon—1:30 p.m.; Pies, Fri., Aug. 23, 12:00 noon—1:30 p.m.  SPECIAL NOTE: Use any walk through gate to bring entries, however, GATE 6 ONLY will be the drive through gate accessible to the Farm & Home Building.

 
CAREER TECHNICAL EDUCATION (CTE)

Career and Technology Education EXHIBITS will be received Friday, Aug. 9 between 1 & 5 p.m. and Saturday, Aug. 10 between 11 a.m. & 5 p.m., and Sunday, Aug. 11, 12 noon & 5 p.m. Culinary Arts entries accepted Sunday, Aug. 18, 1 & 4 p.m. School Displays should be set up Thursday, Aug. 15.  Exhibits may be checked out Sunday, Aug. 25 between 1 & 4 p.m.

4-H

4-H Exhibits will be received Sunday, Aug. 11, between 1 & 6 p.m. in the following classes: Canning, Sewing, Crafts, Home Improvement, Table setting and Entomology.  Refer to Photography section for information regarding entry.  Entries will be received Sunday, Aug. 18 between 1 & 6 p.m. in the following classes: Eggs, Field Crops, Gardening, Food Preparation, Flower Arrangements, Menu and Table settings.  

FFA

FFA Exhibits will be received Sunday, Aug. 18 between 2 & 4 p.m.  Exhibits may be removed Sunday, Aug. 25 between 1 & 4 p.m.
 

FCCLA

FCCLA Exhibits will be received Sunday, Aug. 11 between 2 & 6 p.m.  Food Preparation (Class B) will be received Monday, Aug. 19 between 4 & 6 p.m.  Entries may be removed Tuesday, Aug. 27, between 3 & 6 p.m.

THE OFFICERS AND DIRECTORS OF THE FAIR EXTEND TO EACH OF YOU
OUR APPRECIATION FOR HELPING TO MAKE THE FAIR SUCCESSFUL.

RULES AND REGULATIONS

1. To facilitate entry, please see Exhibitor information.

2. Exhibits may be removed August 27.  Exhibitors will forfeit premium awarded on any exhibit removed before time stated. Items not picked up within 30 days become the property of the Appalachian Fair.  EXCEPTION: Animals may be taken home immediately after the Junior Show. However, if animal is to be entered in the Open Show, the regular entry fee will be charged and the animal must remain for the entire show.

3. All articles and animals must be entered and exhibited in the name of the bona fide owner, and by number, at the risk of the owner. No premium money or ribbons will be awarded on articles or animals not listed in premium book.

4. Exhibitors please refer to department for schedule of premiums payments.  Checks not picked up will be mailed.

5. All livestock must have a legible tattoo or flock identification number attached to the ear.  Such tattoo is subject to be checked by the livestock department of the Fair and/or a representative of the particular breed in question.

6. Exhibitors of livestock will be required to notify the Fair Office of the department as to the number of breed of livestock to be
exhibited: such notice will be given by August 5th. Stabling of livestock cannot be guaranteed unless request is received.

7. At the conclusion of the Fair, the exhibitor must claim his exhibit and supervise its removal. No exhibit may be removed without delivering the proper claim ticket. Every exhibit must remain intact until the specified release time.

8. All property of every character, whether entered for exhibition, display or sale, or any other purpose, will be taken into the grounds and buildings, and kept entirely at risk of the owner, who assumes all responsibility for any loss, damage, theft, or accident that may occur. Neither the Fair Association, its offers or agents, will be responsible for any such loss, damage or theft, and it is distinctly understood that exhibitors, concessionaires and all other persons, firms or corporations having property on the grounds and desiring protection from such loss or damage must make their own arrangements therefore.

9. Protests: All protests will be determined by the Executive Committee, and must be made in writing and filed with the Secretary immediately after the Judge’s decision, and accompanied by an affidavit and a deposit of $25.00, which will be forfeited to the Fair Association in the event the protest is not sustained.

10. Any person who violates any of the general or special rules, as published in the catalog, will forfeit all privileges and premiums won and be subject to such penalty as the Board of Directors may order. Failure to comply with these rules and regulations will cause forfeiture of premiums and privileges and will be considered sufficient cause to bar said exhibitor or concessionaire from future participation in the Fair.

11. The Secretary-Manager of the Association shall have supervision and control of all exhibitors during the Fair, whether in the  buildings, arena or grounds, and reserves the right to prescribe the dimensions and regulate the position of all signs, control the distribution of advertising matter and direct the arrangements of articles on exhibition so far as same may be necessary to secure harmony and attractive appearance. All instructions shall come from him through authorized officials.

12. The fair reserves the right to refuse to display any item considered unsuitable for fair exhibit.

13. Judges & Awards: The right is reserved to withhold the prize awarded in every case in which it shall appear to the Association that the regulations have not been complied with, or that fraud or deception has been attempted or where the article or animal is not worthy, and its decision shall be final and binding on all parties.

14. Judges are especially instructed not to award premiums to any animal or article because of its presence. It must be individually worthy. It is not the policy of the Association to encourage indifferent production of any kind, or to distribute premiums equally among exhibitors, and no premium shall be awarded to any animal or article that does not possess high intrinsic merit.

15. Livestock exhibitors MUST keep their space clean and orderly. Also, the aisle ways MUST be kept open.

16. Chairpersons of Departments: Each chairperson of a department will have the arrangement and supervision of all articles and animals in their department and be responsible to the Board of Directors. Each chairperson will see that none but the Judges on duty and officers of the Association are allowed inside the arena while the exhibition is going on. Each Chairperson will afford the Judges every facility for examination, affix the ribbons, and when the Judges are not on duty take charge of the lists. Each Chairperson is expected to exercise great care in preserving and returning the lists of awards, and upon no other authority can premiums be paid.

17. Privilege and Concession People: All Privilege and Concession People, together with their employees, assistants and helpers, must obey the Rules, or any other special regulations of the Association they may be notified, and any refusal or neglect to do so will forfeit any rights they may have had by virtue of such privilege or concessions. This Association reserves the  right to refund in whole or in part money paid for privilege or concessions and refuse to allow any party, or article to operate or do business should they or it become objectionable.

18. All property, fixtures, merchandise, etc., the property of privilege or concession people, will be taken on the Grounds at their own risk and kept in such places as the Fair Association designates, and the Association will not be responsible for any loss, damage, theft or failure to perform its part of contract, should officers of the law seize, stop or prevent the party from operating or doing business on the Grounds of the Association.

19. Special rules governing each department are in addition to the general rules and are listed at the beginning of each department.

20. Competition open to the world, unless otherwise stated.

21. The Solicitation of Funds or the Distribution of handbills, political literature, religious pamphlets, or any type of promotional material is prohibited on Fair property, except advertising material handed out from within rented space. No sale of items of any type allowed on fair property except from the rented areas approved by Secretary-Manager.

22. Animals are not permitted on the grounds, unless they are part of an authorized show or exhibit. Guide dogs for the disabled are the only  exception.

23. Absolutely no Alcoholic Beverages Permitted.

24. ALL PREMIUM CHECKS MUST BE CASHED WITHIN THIRTY DAYS.

25. The Appalachian Fair will not be responsible for printing errors in this premium book.