Appalachian Fair - General Exhibitor Rules & Regulations

STATE AID FOR FAIRS RULES AND REGULATIONS

	Bill Haslam Governor
	Julius Johnson Commissioner of Agriculture
	Lynne Williams Administrative Assistant

"From the funds appropriated by the General Assembly of the State of Tennessee for the purpose of aiding agricultural fairs in the payment of agricultural premiums, the Appalachian Fair Association has been allotted monies by the Tennessee Department of Agriculture.” The officers and directors of the Appalachian Fair wish to express their sincere appreciation to Governor Bill Haslam, Julius Johnson, Commissioner of Agriculture, and Lynne Williams, Administrative Assistant, Public Affairs for their part in the allocation of these funds.

RULES AND REGULATIONS

1. To facilitate entry, please see Exhibitor information.

2. Exhibits may be removed August 28. Exhibitors will forfeit premium awarded on any exhibit removed before time stated. Items not picked up within 30 days become the property of the Appalachian Fair.

3. All articles and animals must be entered and exhibited in the name of the bona fide owner, and by number, at the risk of the owner. No premium money or ribbons will be awarded on articles or animals not listed in premium book.

4. Exhibitors please refer to department for schedule of premiums payments. Checks not picked up will be mailed.

5. All livestock must have s legible tattoo or flock identification number attached to the ear. Such tattoo is subject to be checked by the livestock department of the Fair and/or a representative of the particular breed in question.

6. Exhibitors of livestock will be required to notify the Fair Office of the department as to the number of breed of livestock to be exhibited: such notice will be given by August 5th. Stabling of livestock cannot be guaranteed unless request is received.

7. At the conclusion of the Fair, the exhibitor must claim his exhibit and supervise its removal. No exhibit may be removed without delivering the proper claim ticket. Every exhibit, including livestock, must remain intact until the specified release time.

8. All property of every character, whether entered for exhibition, display or sale, or any other purpose, will be taken into the grounds and buildings, and kept entirely at risk of the owner, who assumes all responsibility for any loss, damage, theft, or accident that may occur. Neither the Fair Association, its offers or agents, will be responsible for any such loss, damage or theft, and it is distinctly understood that exhibitors, concessionaires and all other persons, firms or corporations having property on the grounds and desiring protection from such loss or damage must make their own arrangements therefore.

9. Protests: All protests will be determined by the Executive Committee, and must be made in writing and filed with the Secretary immediately after the Judge’s decision, and accompanied by an affidavit and a deposit of $25.00, which will be forfeited to the Fair Association in the event the protest is not sustained.

10. Any person who violates any of the general or special rules, as published in the catalog, will forfeit all privileges and premiums won and be subject to such penalty as the Board of Directors may order. Failure to comply with these rules and regulations will cause forfeiture of premiums and privileges and will be considered sufficient cause to bar said exhibitor or concessionaire from future participation in the Fair. Livestock cannot be removed from the barn before 9 p.m.

11. The Secretary-Manager of the Association shall have supervision and control of all exhibitors during the Fair, whether in the buildings, arena or grounds, and reserves the right to prescribe the dimensions and regulate the position of all signs, control the distribution of advertising matter and direct the arrangements of articles on exhibition so far as same may be necessary to secure harmony and attractive appearance. All instructions shall come from him through authorized officials.

12. The fair reserves the right to refuse to display any item considered unsuitable for fair exhibit.

13. Judges & Awards: The right is reserved to withhold the prize awarded in every case in which it shall appear to the Association that the regulations have not been complied with, or that fraud or deception has been attempted or where the article or animal is not worthy, and its decision shall be final and binding on all parties.

14. Judges are especially instructed not to award premiums to any animal or article because of its presence. It must be individually worthy. It is not the policy of the Association to encourage indifferent production of any kind, or to distribute premiums equally among exhibitors, and no premium shall be awarded to any animal or article that does not possess high intrinsic merit.

15. Livestock exhibitors MUST keep their space clean and orderly. Also, the aisle ways MUST be kept open.

16. Chairpersons of Departments: Each chairperson of a department will have the arrangement end supervision of all articles and animals in their department and be responsible to the Board of Directors. Each chairperson will see that no one but the Judges on duty and officers of the Association are allowed inside the arena while the exhibition is going on. Each Chairperson will afford the Judges every facility for examination, affix the ribbons, and when the Judges are not on duty take charge of the lists. Each Chairperson is expected to exercise great care in preserving and returning the lists of awards, and upon no other authority can premiums be paid.

17. Privilege and Concession People: All Privilege end Concession People, together with their employees, assistants and helpers, must obey the Rules, or any other special regulations of the Association they may be notified, and any refusal or neglect to do so will forfeit any rights they may have had by virtue of such privilege or concessions. This Association reserves the right to refund in whole or in part money paid for privilege or concessions and refuse to allow any party, or article to operate or do business should they or it become objectionable.

18. All property, fixtures, merchandise, etc., the property of privilege or concession people, will be taken on the Grounds at their own risk and kept in such places as the Fair Association designates, and the Association will not be responsible for any loss, damage, theft or failure to perform its part of contract, should officers of the law seize, stop or prevent the party from operating or doing business on the Grounds of the Association.

19. Special rules governing each department ere in addition to the general rules end are listed at the beginning of each department.

20. Competition open to the world, unless otherwise stated.

21. The Solicitation of Funds or the Distribution of handbills, political literature, religious pamphlets, or any type of promotional material is prohibited on Fair property, except advertising material handed out from within rented space. No sale of items of any type allowed on fair property except from the rented areas approved by Secretary-Manager.

22. Animals are not permitted on the grounds, unless they are part of an authorized show or exhibit. Guide dogs for the disabled are the only exception.

23. Absolutely no Alcoholic Beverages Permitted.

24. ALL PREMIUM CHECKS MUST BE CASHED WITHIN THIRTY DAYS.

25. The Appalachian Fair will not be responsible for printing errors in this premium book.

TENNESSEE DEPARTMENT OF AGRICULTURE REGULATORY SERVICES
ANIMAL HEALTH
Summary: Livestock Health Requirements for Fair and Exhibitions

I. GENERAL:

A. All stalls, pens, chutes, etc., located on the grounds of Fairs and Exhibitions shall be thoroughly cleaned end disinfected with a disinfectant approved by USDA, APHIS between each scheduled fair or exhibition.

B. All livestock (except poultry) which enter the fairs and exhibitions shall be accompanied by an official veterinary health certificate with individual permanent identification or sufficient description to identify each animal. Certificates for this purpose shall be valid for ninety (90) days from the date of issue. (Tennessee livestock only—out-of-state certificates are valid for thirty (30) days from the date of issue).

C. No animal showing clinical signs of infectious or communicable disease shall be allowed to enter or remain on premises of fair or exhibitions. It shall be the responsibility of the manager of each event to ensure prompt removal of such animals.

II. LIVESTOCK AND POULTRY ORIGINATING WITHIN THE STATE OF TENNESSEE.
(CERTIFICATES OF VETERINARY INSPECTION VALID FOR A PERIOD OF NINETY (90) DAYS)

A. CATTLE: All cattle which enter fairs end exhibitions shalt be accompanied by an official veterinary health certificate with individual permanent identification or sufficient description to identify each animal.

B. SHEEP: (1) All sheep imported into of through Tennessee shell be accompanied by an official health certificate and be in compliance with 0080-2-1.02, and Title 9, Code of Federal Regulations, Part 79.1 through 79.4. (2) All sheep that move within the state, with the exception of wethers under the age of 18 months that are produced for slaughter only, including for change of ownership, show, fairs, expositions, or slaughter shall be permanently individually identified by a method approved in Title 9, Code of Federal Regulations, Part 79.1 through 79.4.

III. LIVESTOCK AND POULTRY ORIGINATING OUTSIDE THE STATE OF TENNESSEE

Livestock and poultry entering fairs and exhibitions from area outside the State of Tennessee shalt be subject to current Tennessee import requirements. Please contact the state veterinarian’s office regarding questions or recent changes to these rules. These interstate requirements are summarized as follows:

A. All species (Except poultry): Official Certificates of Veterinary Inspection valid for thirty (30) days.

B. Cattle: Certificate of Veterinary Inspection and additional requirements as follows:

1. Tuberculosis: No requirements except from state having a tuberculosis culture positive in last 12 months.

2. Brucellosis: Test eligible cattle—Intact male or female cattle eighteen months or older.
(Vaccinates end non-vaccinates)
Certified Herds: No test requirements
Class Free States: No test requirements
Class A: Negative test within 30 days

C. Sheep: (1) All sheep imported into or through Tennessee shell be accompanied by an official health certificate end be in compliance with 0080-2-1-.02, and Title 9, Code of Federal Regulations, Part 79.1 through 79.4. (2) All sheep that move within the state, including for change of ownership, shows, fairs, expositions, or slaughter shell be permanently, individually identified by a method approved in Title 9, Code of Federal Regulations, Part 79.1 through 79.4.

IV. Fair association or Exhibition or management shell inform exhibitors of the rules of this chapter, end shall notify the State Veterinarian or his agent of any violations, Exhibitors shall present evidence of compliance with this chapter to the State Veterinarian or his agent upon request.

These rules constitute a minimum legal standard and in no way restrict the right of fair and exhibition managers to establish additional or more stringent requirements.

Charles Hatcher, D.V.M.
State Veterinarian